Tavora

Guide

Task AI

The assistant that works on tasks as you talk to it normally: it reads the board and the workloads, creates, edits, assigns, moves and closes tasks for you. With your confirmations on the big actions, and an exact perimeter: it only sees the areas you have permissions for.

1What it is and where to find it

Task AI lives inside the Activity menu: you open the area you want to work on and tap 🤖 Task AI. You write what you would do by hand — “create ‘prepare the meeting' for Friday, high priority, assign it to @marco” — and it uses the bot's own real tools.

In linked groups there's also a shortcut: /aitask followed by your request — “/aitask what is overdue?” — and the answer comes out right there in the group, in the right topic if it's a forum. The starting area is the group's department, and actions that ask for confirmation still arrive in private chat.

If you open it from the Marketing area, it works on Marketing: the assistant follows the menu it lives in, like every Tavora AI.

2Who can use it

  • Founder and admins: on every area.
  • Department managers (and whoever holds a job that manages tasks): on their own department only.
  • Ordinary members: no access.

The isolation is total: for a department manager the other departments simply don't exist — they can't see their names, don't know their workloads and, if they mention one, the assistant answers as it would for a non-existent department. Not even the member register is open to them: they only see the people they can assign work to.

3What it can do

  • Read: “what's overdue?”, “how many open tasks are there?”, “who's got room this week?”.
  • Create and edit: title, description, priority, deadline, area and even the task number.
  • Assign and move: “move all of @laura's tasks to @giovanni”.
  • Close, reopen, block (with or without a reason) and send to review.
  • Checklists and sub-tasks: add items, tick them, remove them.
  • Notes and reminders on tasks — it also reads the notes in full, and it can walk you through a task’s history.
  • Share the link to a task and notify members privately on the manager's behalf (“send the link for #3 to the assignees and tell them to have a look”).

4Scheduled tasks and restricted visibility

Scheduled tasks — a task that repeats: every so often the bot creates a new one by itself — can be handled in words too: list them, create them (“every Monday at 9 create ‘cash check'”), pause them, resume them and delete them. Deleting a schedule doesn't touch the tasks already born from it. The interface limit applies: 20 per organization.

And restricted visibility: create or edit a task so that only certain roles can see it (“only the Coordinators should see this one”); to lift the restriction just say “make it visible to everyone”.

5The rules of trust

  • A single action is carried out at once, and it shows you what it did.
  • Actions on several tasks or several people become a proposal: first the full list, then your “confirm” (or the ✅ button) runs them all in order.
  • Deleting always asks for confirmation, even for a single task.
  • It never claims to have done what it hasn't actually done: if a tool fails, it tells you.

6Limits — and the personal twin

Honest limits: 50 requests a day per organization (plus a personal cap of 25, so nobody drains everyone else’s quota), up to 20 tasks per action and 8 actions under a single confirmation. Answers arrive whole, in a single message — tables included.

In the personal space the same engine becomes “🤖 My assistant”: no assignees or departments, plus free reminders, agenda and notes. Separate memories — what you do on one side doesn't touch the other.