2Creating a task
Create task → title → two routes: Create now (medium priority, no deadline) or Details for description, priority 🔴🟡🟢, deadline (quick presets, the 🗓 Exact date calendar or a typed date, with time too) and attachments. At every step you can go back without losing anything.
You can also create a task from the 🗓 Calendar: open a day → ➕ Add → the day is already set and you pick the time with buttons.
3The task card
Every task has its own card: title and number (#42), status (📭 open · ▶️ in progress · 🚧 blocked with a reason · ✅ completed), priority, deadline, assignees, checklist progress, notes and attachments.
Buttons follow status and permissions: take charge, complete, block/unblock, then notes, checklist, edit, assign, attachments, delete. Whoever created the task, and whoever is assigned to it, can always work on it.
4Board, timeline and views
- Board — sections with tables: “Overdue” always on top, then Open, In progress, In review and Blocked. Every row: number, priority, the full title, assignees, creator and progress; the reasons for the blocks, in full, underneath. Filters by status and priority, built-in Search, number buttons always in order.
- Timeline — ordered by deadline, in 14-day windows, with the “no deadline” tail.
- Workload (for managers) — load per member with a 🟢🟡🔴 traffic light, delays and blocks, a “🎯 Who's free” filter and a role filter.
- Live dashboard — a summary refreshed every 2 minutes: counters, organization index, upcoming deadlines, top of the week. You can send it to a group and pin it.
5Working on it
- Checklist — items ticked one by one (or in bulk), with the progress on the card.
- Notes — public or 🔒 private (only the author sees those), with formatting.
- Stopwatch — on a task in progress: start, check, stop. The time stays on the card.
- ⏰ Reminders — personal, in private: 1h or 24h before and at the deadline (if the task has one), in 1 day, 3 days or a week, or a date of your choosing. Whoever works on the task can set them (assignees, creator, managers), and they reach only the person who set them.
6Repeatable, scheduled, review
- Repeatable task — a task that stays open and racks up completions (e.g. “weekly cleaning”): each time it's completed, it counts and stays there.
- 📅 Scheduled tasks — a task that repeats: every so often the bot creates a new one by itself (“every Monday at 9: cash check”). They can be paused and resumed; deleting one doesn't touch the tasks already born from it.
- Review — if the area uses it, a completed task goes past whoever manages it first: they approve it or send it back with a reason.
- Visibility by role — a task can be visible only to certain roles (e.g. the Coordinators only).
7Statistics
- My stats — assigned, completed, overdue, average time, punctuality.
- Weekly ranking — who completed the most in the last 7 days, 🥇🥈🥉.
- Organization index — a 0–100 score weighing deadlines met, completions, speed and assignments.
8PDF export
With the Export data permission: active tasks, completed ones or a full report, up to 20 at a time. The bot shows which numbers exist and offers ready buttons: 📦 All (N) (with more than 20, in ready-made blocks of 20, next to 🕘 Last 20) and ⚙️ Custom to type an ID or a range. The PDF of an area says which department it belongs to. Before deleting a department you can export all its tasks with 📦 Export the whole department (one PDF per 100 tasks), then 🗑 Back to deletion. If attachments push the file over the 50 MB Telegram accepts, only the PDF is sent. Every PDF has a verification code: whoever receives it sends it to @MyTavoraBot in private and finds out whether it is authentic or has been modified.
Real sample
Here's a full ZIP export the bot produces for tasks. Download it to see the PDF and the report structure.
9Settings
For whoever manages the area. Three levers, all in the area's groups; there is nothing to set in private:
- 📡 Group feed — 📌 key events only · 📢 everything · 🔇 nothing.
- 🚨 Deadline alerts — one summary of overdue tasks in the area's groups, even with the feed off: the first after the delay you choose, then at 3× and 7× (critical); silent at night (22–8). Never in DMs.
- 📰 Digest — a periodic summary in the groups, with frequency and time of your choosing. On days with no news it simply doesn't go out.
- In private — only what concerns you: the notice when you're assigned a task, the reminders you set yourself, review requests and outcomes. Feed, deadline alerts and digest never reach DMs.
With departments, each department has its own settings; the General area has no groups, so no settings either.