Proposals and agenda

1Single proposal vs Agenda

When you tap 💡 New proposal in the 📮 Service desk, the bot asks what you want to create. The 🗂️ Agenda button appears only to those with the «Create agendas» permission (which turns on together with «Create proposals») or «Manage proposals»:

2Creation wizard (8 steps)

From the organization home open 📮 Service desk and tap 💡 New proposal:

1. Choose the type (single or agenda)
2. Write a title (minimum 3 chars)
3. Write a description (optional: if you write one, minimum 10 chars) with Telegram formatting support. If you don't need it, tap ⏭ Skip
4. Add attachments (optional, max 3 per proposal): photos, videos, GIFs, documents, stickers, voice, audio, video notes
5. See the preview of all content. The text is not editable after sending — check carefully
6. Select which groups to send the proposal to: only groups with proposals switched on are listed. A newly linked group starts switched off: proposals are switched on from ⚙️ Management → 🔗 Groups → 💡 Proposal groups. If no group has them on, the bot shows «No destinations available» and publishes nothing for now: whoever manages groups finds ✅ Turn on proposals here and send there (with a single linked group) or 🔗 Destination groups (with several groups)
7. Send — the proposal arrives in the selected groups with the "Start voting" button
8. Done — you find it in 📂 My proposals, in the Service desk. If no group receives it (for example the bot was removed from the group), the bot says «⚠️ It didn't go out» and the proposal goes back to your drafts: 🔄 Retry sends it to the same groups again, 📨 Choose other groups reopens the choice

3Drafts: save and resume

It's not mandatory to finish the proposal in a single session: during the wizard you can save the work as a draft and resume it whenever you want. The title is enough: the description is optional. Useful for long proposals, multi-item agendas, or when you realize you're missing some info.

How to save

• Single proposal — in the Preview step (step 5), you find the 💾 Save as draft button. ❌ Cancel offers it too, as soon as you have written the title.
• Agenda — in the agenda menu (after adding at least one item), you find 💾 Save as draft. If a draft already exists, the button becomes 💾 Update draft.

Where to find them

In the 📮 Service desk tap My drafts (N) (the button appears only if you have at least one draft): see the list of all your drafts divided into Proposals and Agendas. From here you can:

• Edit a draft — reopens the wizard at the point where you left it
• Duplicate — creates a copy you can experiment with
• Publish — turns it into a real proposal, with group selection and sending
• Delete — if you don't need it anymore

4Attachments and formatting

The description supports Telegram formatting: bold, italic, links, code blocks, quotes, and Telegram animated premium emojis too. Everything is preserved in the card published in groups.

For attachments: max 3 files per proposal, any media type supported by Telegram. They are stored as a reference (file_id), not downloaded to our servers: files stay on Telegram's servers.

5Agenda (multi-item)

The agenda works as a container of multiple items voted in sequence:

• The agenda as a whole has only a title (the "session outline"). Descriptions live in the individual items
• You can optionally set the meeting date (button 📅 Set meeting date in the agenda menu). The date appears in the agenda announcement in groups and in the final report
• Add up to 20 items, each with its own title, own description (optional) and own attachments
• From the agenda menu you edit or remove an item and change the agenda title
• Select target groups once, for the whole agenda
• The items are then voted on one at a time in the groups (see Voting guide)

Practical examples for every type of organization

An agenda is perfect wherever there are recurring meetings with multiple decisions to take together. Here are a few concrete examples:

6Limits and rate limit

• One proposal every 30 seconds — anti-spam rate limit per user
• Maximum 3 attachments per single proposal or per agenda item
• Maximum 20 items per agenda
• Proposals pending for more than 7 days are auto-finalized by the system (closed without vote)