Tavora

Guide

Community events

Meetings, assemblies and gatherings: you create the event, announce it to the right people and everyone confirms with a tap. In the groups it stays a clean announcement; the answer is given in private, and you see straight away who's coming.

1What they are

Community menu → 📅 Events. In the connected groups, /events shows every member the agenda of the events they can attend.

2Creating an event

Created by the founder and whoever has “Manage events”. ➕ New event opens a free-form card: only title and date and time are required (you enter them in the community's time zone; when it's read in private everyone sees the time in their own zone); then description, location, capacity, attachments. It stays a draft until you publish it.

3Audience and delivery

Before publishing you choose who sees it: the whole community or only certain roles — the general assembly for everyone, the board meeting for the board only. Then you get it out:

  • 📢 In the groups — a clean announcement with a single 🙋 Attend button: no votes or numbers in the chat.
  • 🔔 Private notice — a DM to everyone entitled, with the answer a tap away.
  • 🌍 Open sign-up link (events for the whole community) — whoever opens it joins the community and answers right away: a way to grow your groups. Revocable, and it only lets people into that community.

4How people answer

One tap on 🙋 Attend → confirmation in private: ✅ I'm in, 🤔 Maybe, ❌ Can't make it. The answer is personal, it can be changed whenever, and tapping it again withdraws the RSVP, freeing the seat.

5Capacity and waiting list

With a maximum number of seats, Tavora counts on its own: once they run out, new RSVPs go to the waiting list in order of arrival. If somebody drops out, the first in line gets in and receives the notice. Zero manual work.

6Reminders and check-in

Whoever said “I'm in” or “Maybe” gets automatic reminders as the date approaches. On the day you do the check-in: you tick off those present with one tap per person and watch the count update.

7Recurrence and your events

The monthly meeting doesn't need recreating by hand: the “Recurrence” field (weekly, every 2 weeks, monthly) and when the event starts the next one is born on its own — same setup, answers reset, local time kept constant. To stop the series, remove the recurrence.

  • 📅 Google Calendar — a button on the card and in the reminders: the event pre-filled in your own calendar.
  • 🎟 My events — in your profile: every event you've answered, across all your communities, with its status.

8Managing and history

From the card you see the counter (coming / maybe / no / waiting) and the list of names filtered by answer. 🚫 Cancel event takes it out of the way while keeping the answers; ♻️ send it back to draft if it's postponed rather than dropped.

Past events live in the 📜 History, searchable and filterable — and 📑 Duplicate makes a new one, ready to go.