Tavora

Guide

Roles and permissions

Three system roles (Founder, Admin, Member), up to 20 custom roles per community, 18 granular permissions. You build the structure that exists in your group.

1System roles

Every community has 3 base roles that cannot be deleted:

Founder (community founder) — Everything. The community owner. Can delete the community and transfer ownership.
Admin — Everything except managing other admins. Full access to management, proposals, tasks, broadcasts.
Member — Only the base permissions chosen as Everyone (see below), plus permissions from any assigned custom roles.

2Everyone permissions

Everyone permissions are the ones that all community members have by default, with no specific role needed. They are chosen during community creation and can be edited at any time from the community main menu → Roles → Everyone.

Practical example: if you enable "Vote on proposals" in Everyone, all community members can vote. If you disable it, only those with a custom role granting that permission, or Admins and the Founder, can vote.

This lets you control precisely what a regular member can do versus what requires a specific role.

3Custom roles

You can create up to 20 custom roles per community. Each role has:

  • A name (max 50 chars)
  • A standard or premium Telegram emoji
  • A set of permissions you choose

To create a role: from the community main menu → Roles → Create role → set name and emoji → configure permissions.

To assign a role to a member: open the role detail → Members → Add → select members.

You can also reorder them: you decide the order they appear in across the lists.

A member can have multiple roles at the same time. Permissions add up: if one role gives you "Create proposals" and another gives you "Manage tasks", you get both.

4List of 18 permissions

  • Manage members — Member list, add, remove, ban
  • Vote on proposals — Vote yes/no in groups
  • Create proposals — Create and submit proposals
  • Manage proposals — Start/end votes, see all proposals, re-vote, manage agenda, vote summary
  • Create tasks — Create tasks and work on them (claim, complete, add notes)
  • Manage tasks — Manage all tasks (assign, delete, board, dashboard, settings)
  • Manage settings — Edit community settings (name, invite link, language)
  • Manage groups — Link/unlink groups, enable proposals/tasks per group
  • Broadcast — Send announcements to all members
  • Data export — Export proposals and tasks to PDF/ZIP
  • Manage events — Create and manage events, calendar, sign-ups and attendance
Inclusive permissions: "Manage proposals" automatically includes "Create proposals" and "Vote on proposals". "Manage tasks" includes "Create tasks". You don't need to enable them separately.

5Customize the system roles

From the Roles menu you can customize the appearance of all three system roles — Founder, Admin and Member:

  • Change the display name (e.g. "President" instead of "Founder", "Treasurer" instead of "Admin", "Affiliate" instead of "Member")
  • Change the emoji (e.g. a premium emoji 🎓 instead of the crown 👑, or 🤝 instead of the default Member)
  • Restore the default values at any time

Useful for associations, parties and councils with formal titles. Several 🎭 ready-made role Kits already use titles like these (Chair, CEO, …) — see the section below.

6The ready-made role Kits

You don't have to invent your organization's roles from scratch: Tavora keeps 7 ready-made kits, tuned to different contexts — association/party, community staff, company, student council, editorial team, condominium, plus the neutral Standard one. A kit creates a set of custom roles typical of that context in one go.

Where: organization home → 🎭 Roles → 🎭 Ready-made role Kits (founder only). You see a preview of the roles that will be created, then confirm.

  • The kit installs the roles only: it doesn't touch the Everyone permissions and doesn't rename the system titles.
  • Existing roles are not deleted: those with the same name are skipped, and nobody loses the role they have.
  • If you go past the limit of 20 custom roles, the bot tells you how many fit and how many are left out.
  • Once installed, every role can be renamed, edited and deleted like any other.
Kits are not a step in the creation flow: you install them whenever you want, even on a running organization. If your context isn't one of the 7, start from the three system titles and create the roles you need one at a time.